Staff and student collaboration in Microsoft 365
Students will receive increased access to the Microsoft 365 suite in 2023, providing a significant uplift in collaboration capabilities.
New collaboration capabilities
Microsoft 365 will improve students and staff’s ability to:
communicate online
share files using OneDrive cloud storage
co-create and edit shared documents
Digital transformation adoption events for staff
Staff are invited to a pair of upcoming training workshops on how to best utilise Microsoft 365.
- UQ Digital Tools and Microsoft 365 Overview
- Microsoft Teams Overview
For each workshop, multiple sessions will be held. For more information and to register for the workshops, visit the Digital transformation adoption events webpage.
Student email account migration to shared infrastructure
To enable student access to Microsoft 365, student email accounts will be migrated to the same infrastructure as staff email in batches in 2023.
There will be no direct impact to staff email or Microsoft 365 services during the migration. However, as part of this program of work we will provide guidance to staff on what to expect when current students move into the same infrastructure as staff.
Frequently asked questions
What is happening and why?
When will student mailbox be moved?
Student mailboxes are being moved in batches during 2023. We will notify students when your mailbox will be moved. After their mailbox is moved, we will notify them that their mailbox move has been completed.
How will this affect me?
There will be no direct impact to staff email or Microsoft 365 services during the migration.
Will student email be the same as it is now?
Yes, student email addresses will not change when we move their mailbox to the staff email infrastructure.
These addresses include:
s1234567@student.uq.edu.au
firstname.lastnamexx@uqconnect.edu.au
firstname.lastnamexx@uq.net.au.
These addresses all go to their primary mailbox.
How will you communicate with students?
Emails will be sent to students’ email accounts or their alternative email addresses stored in my.UQ if they cannot be reached on their student email account.
Messages will be shared via social media.
I am a student and a staff member
Logging in to Microsoft 365 as a student
When you login to UQ systems and Microsoft 365, use the UQ credentials for your requirements - as a student or a staff member.
To access any student-only resources, or make any enquiries about your studies or program, login with your student UQ account e.g. s1234567@uq.edu.au
For staff-related activities, login with your staff UQ account e.g. uqjblog3@uq.edu.au
It is recommended that you use different internet browsers for each account.
We suggest the following:
for your student account, use Chrome
for your staff account (PhD), use Firefox
*Note: Safari & Edge browsers have been known to have issues with certain UQ web pages, thus we recommend using Chrome & Firefox.
Can I merge my student and staff email accounts?
No. The student and staff accounts are different and have different policies associated with each.
For more information
If you have any questions or concerns about the proposed changes, please share them with us through ITS Support.