Microsoft 365 services for students

UQ student mailboxes are being migrated  between 16 - 24 June 2024 to enable expanded access to the Microsoft 365 suite.  This will facilitate future opportunities for students to seamlessly collaborate with fellow students and staff. It will also enable co-creation of documents and support learning from any location.

Previous graduates who are currently undertaking further study at UQ, have two options with varying implications.

Default option (No action required)

Your mailbox and all your existing content will be migrated to the same Microsoft 365 environment as staff improving collaboration and communication capabilities.  

UQ mailbox

You will have:

  • One UQ mailbox 

  • One UQ Microsoft 365 account .

Email while studying

  • Messages sent to all your UQ email addresses will be delivered to this mailbox. 

  • Your sending address will be first.last@student.uq.edu.au.  
    (You can continue to receive emails sent to first.last@uq.net.au but you will not be able to send new emails from this address.) 

  • UQ will send all email communications to this mailbox. 

Email after graduating

  • After you leave UQ, future emails sent to your UQ email addresses can be forwarded to a personal email address of your choice.  

  • You need to save and export any data you have in your UQ mailbox you wish to retain as your Microsoft 365 account and data will be removed after you leave UQ. 

default option comparing where email will be delivered while studying and after graduating.

AdvantagesDisadvantages
  • All email and calendar data will be stored in one mailbox. 

  • One account simplifies login and access to Microsoft. 

  • Using one mailbox for all UQ email and calendaring makes it easier to integrate with other Microsoft 365 services such as OneDrive and Teams. 

  • You can no longer send mail from first.last@uq.net.au (you can continue to receive email to it). 

  • You will not retain your UQ mailbox after you leave UQ. Please save and export content you want to keep (you can have new emails forwarded to a personal address). 

 

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Alternative option (Opt-in)

UQ mailbox

You will have:

  • Two UQ mailboxes

  • Two UQ Microsoft 365 accounts 

Email while studying

New student mailbox

  • A new, initially empty, student mailbox will be created in the same environment as staff and other students, improving collaboration and communication capabilities.
  • This mailbox will receive emails sent to the address formats first.last@student.uq.edu.au and s123456@student.uq.edu.au 
  • UQ will send student email communications to this new student mailbox. 
  • You can send mail as first.last@student.uq.edu.au
  • Sign in to Microsoft 365 for all student services, including the student mailbox, with username@uq.edu.au

Existing alumni mailbox

Email after graduating

New student mailbox

This mailbox will be removed after you leave UQ.  However, you can forward future email to a personal email address of your choice.

  • You need to save and export any data you have in your UQ mailbox you wish to retain as your Microsoft 365 account and data will be removed after you leave UQ. 

  • After you leave UQ, future emails sent to your UQ student email addresses can be forwarded to a personal email address of your choice. 

default option comparing where email will be delivered while studying and after graduating.

AdvantagesDisadvantages
  • You can continue to send new email from your existing address first.last@uq.net.au (send from alumni mailbox) or as first.last@student.uq.edu.au (send from student mailbox)  

  • Your alumni mailbox (receiving, sending and content) will remain active after you leave UQ for as long as you access the service. 

  • You will need to manage two mailboxes and Microsoft 365 accounts (access, configuration and switching between them). 

  • To log on to both accounts at the same time with a web browser, you will need to use two different browsers or incognito mode. 

  • Emails will be delivering to two separate locations unless you forward your email.  

  • If you forward your student mailbox to your alumni mailbox and only use your alumni mailbox, it may complicate integration with Microsoft 365 student services. 

  • If you forward your alumni mailbox to your student mailbox and only use your student mailbox, you will need to manually copy any existing mail from your alumni mailbox to your student mailbox or access pre-existing emails separately. 

To opt-in, please log in with your UQ student credentials.

Opt-in to retain your alumni mailbox

 

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